May PTA General Meeting Minutes
General Meeting
Candalaria Elementary School
May 7, 2019
Meeting brought to order Justin Hopkins @6:36pm
Introductions– See attendance sheet
Approval of April minutes– Motion – Suzie Phelps – Second- Annie Marges
Vote in Board for 2019-2020 school year-
Secretary – Nominate -Leanna Heiman (self) Second – Laurel Goode – Approved
Treasurer – Nominated Steve Nass by Justin Hopkins Second - Suzie Phelps– Approved
Volunteer Coordinator – Nominated Jade Chase by Annie Marges Second – Stephanie Tanner – Approved
Communications coordinator - Nominated Jessica Ingebrigtsen by Lacey Beyrouty Second – Justin Hopkins – Approved
Vice President – Nominated Suzie Phelps by Annie Marges Second – Jessica Drake – Approved
President – Nominated Annie Marges by Justin Hopkins Second – Jessica Ingebrigtsen – Approved
Budget Update– Steve Nass
General summary started with $40,000 now have $70,000 – end year with ~ $65,000 in bank.
Challenge to spend big amounts of money. Committee really wants big ideas for spending.
This years spending –
Auction Update–
Brought in over $24,000 for the event
Net is a little over $19,000
117 attendance
Plates made a great deal of money
Need people to get donations next year for the Auction, procurements
Talent Show on May 20th, rehearsals on the 19th
Book Fair update –
Over $5000 in cash
Books for each classroom and scholastic news magazines for teachers
Gym was a successful set up
Principles Report -
Special Requests
•Desiree Richardson-
wanting to a set of head phones for each chrome cart, especially for k & 1.
Principle Turner – keep the parents in charge of their own child’s head phones
Also the headphones need to have a mic if we buy them and we need to have the extra for breakage.
Believes there needs to be more discussion in regard to this and the school already has two sets of headsets for the chrome carts.
$1000 in technology line item – an option to use money for this. Or more specific class list definition for parents to purchase head phones
•Beatrice Cameron –
Money from field day
Water request – Maybe do a write up about providing your own water if you do not water from the sink in cafeteria.
Donated bounce houses for field day
•Bridget Good -
interested in having a community information night about disaster preparedness and try to figure out what the plan would look like. Annie Marges will put this on her radar for next year.
•Judy Rankin – wants to request the purchase books for Read Across America before the PTA budget will be approved next year. Like an advance of $500 on her budget of $1000. Annie Marges moved to advance the $500 for Judy’s budget for next year and a plan for the books we have left over from years past, and second Suzie Phelps – Passed!
Meeting adjourned at 7:29pm
Candalaria Elementary School
May 7, 2019
Meeting brought to order Justin Hopkins @6:36pm
Introductions– See attendance sheet
Approval of April minutes– Motion – Suzie Phelps – Second- Annie Marges
Vote in Board for 2019-2020 school year-
Secretary – Nominate -Leanna Heiman (self) Second – Laurel Goode – Approved
Treasurer – Nominated Steve Nass by Justin Hopkins Second - Suzie Phelps– Approved
Volunteer Coordinator – Nominated Jade Chase by Annie Marges Second – Stephanie Tanner – Approved
Communications coordinator - Nominated Jessica Ingebrigtsen by Lacey Beyrouty Second – Justin Hopkins – Approved
Vice President – Nominated Suzie Phelps by Annie Marges Second – Jessica Drake – Approved
President – Nominated Annie Marges by Justin Hopkins Second – Jessica Ingebrigtsen – Approved
Budget Update– Steve Nass
General summary started with $40,000 now have $70,000 – end year with ~ $65,000 in bank.
Challenge to spend big amounts of money. Committee really wants big ideas for spending.
This years spending –
- Security cameras and lighting.
- Big TV replacement in Library
- Chip scanners for 100 mile club and possible Funds Run
- $5000 set aside for a fence good faith account
- Donate $1500 to Bush elementary school, possible new ideas for next year.
Auction Update–
Brought in over $24,000 for the event
Net is a little over $19,000
117 attendance
Plates made a great deal of money
Need people to get donations next year for the Auction, procurements
Talent Show on May 20th, rehearsals on the 19th
Book Fair update –
Over $5000 in cash
Books for each classroom and scholastic news magazines for teachers
Gym was a successful set up
Principles Report -
- Security Cameras – 3 external cameras - $7200- $8400, school will cover the cost if PTA can not do it.
- Facilities response to fence - $13000 to build black 4ft fence.
- Response to library floor and adjustments – there is movement with the beams below the floor. Not over limitations or capacity. Can move library if want to. Cosmetic upgrades are ok. Encouraged us to rearrange the weight throughout the library.
- State testing is happening – teachers are encouraged to use computer lab, shows better testing results. Instead of Chrome books.
- Early release tomorrow- been a challenge for the school district, no big changes for our student. Schedule will remain the same.
- Music performance is rescheduled for the Tuesday May 28th.
Special Requests
•Desiree Richardson-
wanting to a set of head phones for each chrome cart, especially for k & 1.
Principle Turner – keep the parents in charge of their own child’s head phones
Also the headphones need to have a mic if we buy them and we need to have the extra for breakage.
Believes there needs to be more discussion in regard to this and the school already has two sets of headsets for the chrome carts.
$1000 in technology line item – an option to use money for this. Or more specific class list definition for parents to purchase head phones
•Beatrice Cameron –
Money from field day
Water request – Maybe do a write up about providing your own water if you do not water from the sink in cafeteria.
Donated bounce houses for field day
•Bridget Good -
interested in having a community information night about disaster preparedness and try to figure out what the plan would look like. Annie Marges will put this on her radar for next year.
•Judy Rankin – wants to request the purchase books for Read Across America before the PTA budget will be approved next year. Like an advance of $500 on her budget of $1000. Annie Marges moved to advance the $500 for Judy’s budget for next year and a plan for the books we have left over from years past, and second Suzie Phelps – Passed!
Meeting adjourned at 7:29pm